Enterprise resource planning

One record,
from PO to disposal.

QuantumOne is an ERP for organizations that buy, stock and account for physical goods. Purchasing, inventory and fixed assets read the same item master and the same ledger — so the number in the report is the number on the shelf.

Open the demo

Configured in days, not quarters. No patient data, ever.

GLOVE-NITRILE-M Nitrile Exam Glove, Medium Live record

One item. One ledger. Nine entries. Ledger #40118–40126

The loop

Most systems cover part of this. QuantumOne covers all of it.

A requisition, a receipt, a supply room count and an invoice are the same transaction seen four ways. When four systems hold them, reconciliation is a monthly job. When one does, it isn't a job at all.

01RequisitionWho needs it

02ApprovalBy threshold

03Purchase orderContract price

04ReceiptAt the dock

05StockPar location

06ConsumptionScanned

07InvoiceThree-way match

08PaymentTo the GL

09Asset lifeThrough disposal

Steps 01–09 are a real sequence, not a marketing device: each one writes to the same immutable ledger, and every figure elsewhere in the system is derived from those entries rather than stored separately.

Why it holds up

Built on three decisions that are hard to undo later.

An append-only ledger

Every movement of quantity or value writes one immutable entry. Stock on hand is derived from it, so the two can never disagree. Corrections are new entries, not edits — which is what makes the history defensible in an audit.

Per-location stock, not per-site

Quantities and par levels hang off the location, not the organization. A supply room, a central store and a par cart each carry their own min and max, because that is how a materials manager actually works.

Isolation enforced by the database

Every tenant's rows are separated by row-level security, not by a WHERE clause someone has to remember. A query that forgets its filter returns nothing rather than someone else's data.

Implementation: Days
Patient data held: None
Data export: Yours, always

See it on your own data.

Send a catalogue export and a location list. We load them and walk your real workflow — not a canned demo with someone else's part numbers.

Modules

Three modules in every tenant. The rest switch on when you need them.

Add-ons turn on without an upgrade project. A module may add screens and fields — it never adds a second copy of the item master or the ledger.

Purchasing

Core

Requisition, approval, purchase order, receipt. Vendor catalogues, contract pricing, GPO tiers, blanket POs and three-way match against the receipt and the invoice.

Inventory

Core

Multi-location stock, supply rooms and par locations with min and max, cycle counts, issuing from central store to par, reorder suggestions and Zebra label printing.

Fixed Assets

Core

Serialized register with category-driven fields, photos, condition, cost centre and room. Barcode and QR lookup, transfers, depreciation schedules and disposal.

Accounts Payable

Add-on

Invoice capture, three-way match against the PO and the receipt, approval routing, payment batches and vendor aging.

Spend Analytics

Add-on

Spend by category, vendor, location and cost centre. Price variance, contract compliance and par recommendations drawn from real consumption history.

Receiving & Screening

Add-on

Dock receipt, inspection checklists, quarantine and release, recall and expiry checks, and put-away routing to the right location.

Environmental Rounds

Add-on

Scheduled safety and compliance rounds, mobile checklists, photo evidence, deficiency tracking and survey-ready reporting.

Sales & CRM

Add-on

Accounts, contacts, opportunities, quotes and sales orders, with territories and commissions — feeding purchasing directly when an order needs stock.

Finance Bridge

Add-on

Two-way sync with QuickBooks Desktop and Online, NetSuite and Sage. Chart-of-accounts mapping, GL export and journal entries.

Also included

Mobile, in every tier.

Scan, count, receive, issue, look up and photograph on iOS and Android — offline-capable, because supply rooms are where signal goes to die.

Deliberately out of scope

What QuantumOne does not do.

Payroll and HR. Manufacturing MRP and bills of materials. General ledger of record. Warehouse management with directed picking. Anything touching patient records. Saying so plainly is cheaper for everyone than discovering it in month three.

Industries

Same engine. Different vocabulary.

A hospital's supply room is a school district's stockroom. Category-driven fields and label overrides mean the system speaks each one's language without a fork in the code.

Healthcare

Par locations, central store issuing and cycle counts
Contract and GPO pricing carried on the item
UDI and GTIN capture for device identification
Recall and expiry screening at receipt
Biomedical asset register through disposal

Behavioral health · senior living · ambulatory surgery · community and critical-access hospitals · skilled nursing · community health centres

Education

Fixed-asset register for state reporting
Grant-funded asset tracking by cost centre
Room and building hierarchy down to the classroom
Annual inventory with handheld scanning
Disposal and surplus records that survive an audit

K–12 districts · community colleges · private schools · campus facilities

Insurance & restoration

Contents inventory with photos and condition
Valuation at acquisition and replacement cost
Total-loss schedules after fire or flood
Room-by-room capture from a phone
Exportable schedules in a documented format

Carriers · adjusters · restoration contractors · high-value household schedules

Distribution

Multi-warehouse stock with transfer records
Vendor catalogues and preferred-vendor pricing
Sales order through to purchase order
Landed cost and margin by product line
Serial tracking where the product requires it

Medical and surgical distribution · industrial supply · light assembly · equipment dealers

Pricing

Priced by sites and named users — not by how often your staff scan.

Published ranges, because hiding the number wastes a sales cycle for both of us. Annual contracts. The specifics get quoted against your site and user count.

Essential

$12K–18K / year

Three to five locations, moving off spreadsheets.

Purchasing, Inventory, Fixed Assets
Mobile scanning, iOS and Android
Up to 5 sites, 15 named users
Zebra label printing
Standard reports and full data export

Professional

$30K–48K / year

Multi-site, with a finance function that asks real questions.

Everything in Essential
Accounts Payable with three-way match
Spend Analytics and par recommendations
Single sign-on and API access
Up to 20 sites, 50 named users

Enterprise

$60K+ / year

Twenty sites and up, with a security review to clear.

Every module, including all add-ons
Dedicated database instance
Customer-managed encryption keys
Custom integrations and named contact
Priority support with response targets

Implementation

Charged, not bundled. Data import and configuration are real work, and a free implementation attracts customers who never finish one.

Tier	One-time fee	What it covers
Essential	$8K–12K	Data import, category and field configuration, two training sessions
Professional	$15K–25K	The above, plus workflow configuration, one integration and on-site go-live
Enterprise	Quoted	Scoped per customer against site count and integrations

Design-partner pricing is available for a limited number of early customers, in exchange for weekly feedback and a reference.

Company

Built by people who ran the workflow before they wrote it.

QuantumOne comes out of a decade spent inside medical distribution and hospital materials management — cutting purchase orders, running fixed-asset inventories, standing in supply rooms counting what the system said was already there.

That is an unusual place to start an ERP company, and it shows in what the product refuses to do. There is no patient data, because an inventory system has no business holding it. There is no general ledger of record, because the accounting package you already run is better at that than a young product will be. There is no manufacturing module, because committing to one is how a release date slips a year.

What is left is the part that was genuinely broken: the gap between what was ordered, what arrived, what is on the shelf, and what the report says.

Contact

Tell us what you're running now.

The most useful first conversation is a short one about your current system, your site count and what breaks most often.

Sales: sales@quantumoneerp.com
Support: support@quantumoneerp.com
Office: Allen, Texas
Security questionnaires: Sent on request, alongside the controls roadmap and data-ownership terms.

One record,from PO to disposal.

Most systems cover part of this. QuantumOne covers all of it.

Built on three decisions that are hard to undo later.

An append-only ledger

Per-location stock, not per-site

Isolation enforced by the database

See it on your own data.

Three modules in every tenant. The rest switch on when you need them.

Purchasing

Inventory

Fixed Assets

Accounts Payable

Spend Analytics

Receiving & Screening

Environmental Rounds

Sales & CRM

Finance Bridge

Mobile, in every tier.

What QuantumOne does not do.

Same engine. Different vocabulary.

Healthcare

Education

Insurance & restoration

Distribution

Priced by sites and named users — not by how often your staff scan.

Essential

Professional

Enterprise

Implementation

Built by people who ran the workflow before they wrote it.

Tell us what you're running now.

One record,
from PO to disposal.