Enterprise resource planning
One platform.
Total operational control.
QuantumOne is an ERP for organizations that buy, stock and account for physical goods. Purchasing, inventory and fixed assets read the same item master and the same ledger — so the number in the report is the number on the shelf.
Configured in days, not quarters. No patient data, ever.
Zebra MC3300 supported
The loop
Most systems cover part of this. QuantumOne covers all of it.
A requisition, a receipt, a supply room count and an invoice are the same transaction seen four ways. When four systems hold them, reconciliation is a monthly job. When one does, it isn't a job at all.
Steps 01–09 are a real sequence, not a marketing device: each one writes to the same immutable ledger, and every figure elsewhere in the system is derived from those entries rather than stored separately.
Why it holds up
Built on three decisions that are hard to undo later.
An append-only ledger
Every movement of quantity or value writes one immutable entry. Stock on hand is derived from it, so the two can never disagree. Corrections are new entries, not edits — which is what makes the history defensible in an audit.
Per-location stock, not per-site
Quantities and par levels hang off the location, not the organization. A supply room, a central store and a par cart each carry their own min and max, because that is how a materials manager actually works.
Isolation enforced by the database
Every tenant's rows are separated by row-level security, not by a WHERE clause someone has to remember. A query that forgets its filter returns nothing rather than someone else's data.
- Implementation
- Days
- Patient data held
- None
- Data export
- Yours, always
Categories and custom fields are configuration, not a code change.
Outside HIPAA's business-associate scope by design, not by policy.
Full export in a documented format, at any time, including on termination.
See it on your own data.
Send a catalogue export and a location list. We load them and walk your real workflow — not a canned demo with someone else's part numbers.
Modules
Three modules in every tenant. The rest switch on when you need them.
Add-ons turn on without an upgrade project. A module may add screens and fields — it never adds a second copy of the item master or the ledger.
Purchasing
CoreRequisition, approval, purchase order, receipt. Vendor catalogues, contract pricing, GPO tiers, blanket POs and three-way match against the receipt and the invoice.
Inventory
CoreMulti-location stock, supply rooms and par locations with min and max, cycle counts, issuing from central store to par, reorder suggestions and Zebra label printing.
Fixed Assets
CoreSerialized register with category-driven fields, photos, condition, cost centre and room. Barcode and QR lookup, transfers, depreciation schedules and disposal.
Accounts Payable
Add-onInvoice capture, three-way match against the PO and the receipt, approval routing, payment batches and vendor aging.
Spend Analytics
Add-onSpend by category, vendor, location and cost centre. Price variance, contract compliance and par recommendations drawn from real consumption history.
Receiving & Screening
Add-onDock receipt, inspection checklists, quarantine and release, recall and expiry checks, and put-away routing to the right location.
Environmental Rounds
Add-onScheduled safety and compliance rounds, mobile checklists, photo evidence, deficiency tracking and survey-ready reporting.
Sales & CRM
Add-onAccounts, contacts, opportunities, quotes and sales orders, with territories and commissions — feeding purchasing directly when an order needs stock.
Finance Bridge
Add-onTwo-way sync with your finance system. Chart-of-accounts mapping, GL export and journal entries.
Also included
Mobile, in every tier.
Scan, count, receive, issue, look up and photograph on iOS and Android — offline-capable, because supply rooms are where signal goes to die.
Deliberately out of scope
What QuantumOne does not do.
Payroll and HR. Manufacturing MRP and bills of materials. General ledger of record. Warehouse management with directed picking. Anything touching patient records. Saying so plainly is cheaper for everyone than discovering it in month three.
Industries
Same engine. Different vocabulary.
A hospital's supply room is a school district's stockroom. Category-driven fields and label overrides mean the system speaks each one's language without a fork in the code.
Healthcare
- Par locations, central store issuing and cycle counts
- Contract and GPO pricing carried on the item
- UDI and GTIN capture for device identification
- Recall and expiry screening at receipt
- Biomedical asset register through disposal
Behavioral health · senior living · ambulatory surgery · community and critical-access hospitals · skilled nursing · community health centres
Education
- Fixed-asset register for state reporting
- Grant-funded asset tracking by cost centre
- Room and building hierarchy down to the classroom
- Annual inventory with handheld scanning
- Disposal and surplus records that survive an audit
K–12 districts · community colleges · private schools · campus facilities
Insurance & restoration
- Contents inventory with photos and condition
- Valuation at acquisition and replacement cost
- Total-loss schedules after fire or flood
- Room-by-room capture from a phone
- Exportable schedules in a documented format
Carriers · adjusters · restoration contractors · high-value household schedules
Distribution
- Multi-warehouse stock with transfer records
- Vendor catalogues and preferred-vendor pricing
- Sales order through to purchase order
- Landed cost and margin by product line
- Serial tracking where the product requires it
Medical and surgical distribution · industrial supply · light assembly · equipment dealers
Pricing
Priced by sites and named users — not by how often your staff scan.
Three tiers, so you can see which one you sit in before we ever speak. Annual contracts, quoted against your site count, user count and the modules you actually need.
Essential
Pricing on request
Three to five locations, moving off spreadsheets.
- Purchasing, Inventory, Fixed Assets
- Mobile scanning, iOS and Android
- Up to 5 sites, 15 named users
- Zebra label printing
- Standard reports and full data export
Professional
Pricing on request
Multi-site, with a finance function that asks real questions.
- Everything in Essential
- Accounts Payable with three-way match
- Spend Analytics and par recommendations
- Single sign-on and API access
- Up to 20 sites, 50 named users
Enterprise
Pricing on request
Twenty sites and up, with a security review to clear.
- Every module, including all add-ons
- Dedicated database instance
- Customer-managed encryption keys
- Custom integrations and named contact
- Priority support with response targets
Implementation
Charged as a one-time fee, not bundled. Data import and configuration are real work, and a free implementation attracts customers who never finish one. Scoped and quoted alongside your subscription.
| Tier | One-time fee | What it covers |
|---|---|---|
| Essential | Quoted | Data import, category and field configuration, two training sessions |
| Professional | Quoted | The above, plus workflow configuration, one integration and on-site go-live |
| Enterprise | Quoted | Scoped per customer against site count and integrations |
Design-partner pricing is available for a limited number of early customers, in exchange for weekly feedback and a reference.
Company
Built by people who ran the workflow before they wrote it.
QuantumOne comes out of a decade spent inside medical distribution and hospital materials management — cutting purchase orders, running fixed-asset inventories, standing in supply rooms counting what the system said was already there.
That is an unusual place to start an ERP company, and it shows in what the product refuses to do. There is no patient data, because an inventory system has no business holding it. There is no general ledger of record, because the accounting package you already run is better at that than a young product will be. There is no manufacturing module, because committing to one is how a release date slips a year.
What is left is the part that was genuinely broken: the gap between what was ordered, what arrived, what is on the shelf, and what the report says.
Contact
Tell us what you're running now.
The most useful first conversation is a short one about your current system, your site count and what breaks most often.
- Sales
- sales@quantumoneerp.com
- Support
- support@quantumoneerp.com
- Office
- Allen, Texas
- Security questionnaires
- Sent on request, alongside the controls roadmap and data-ownership terms.